KeyInbox is the AI email assistant built for real estate agents. It triages your inbox, drafts replies in your voice, tracks every deal, and keeps your clients informed — so you can focus on closing.
No credit card required · 14-day free trial · Upgrade or cancel anytime
Built for agents worldwide — pre-configured or custom
KeyInbox replaces the tools you're juggling today — email client, CRM, deal tracker, client portal, AI writer, and translation tool. All in one.
AI categorizes every email — new leads, active clients, vendors, urgent — so you see what matters first.
Context-aware replies that sound like you, not a robot. Reads the full thread, knows the deal, matches your voice. Edit in your language — AI translates back for sending.
Track every transaction from lead to close. Stage-based checklists, document tracking, deadline alerts.
Email and WhatsApp in one inbox. AI drafts for both. Never miss a message on any channel.
Shareable deal progress page for your buyers and sellers. They stop asking 'any updates?' — you look professional.
AI flags unanswered messages, cold leads, and approaching deadlines before you drop the ball.
Pre-configured for US, UK, Spain, Guatemala, and Cayman Islands — plus a custom setup for any country. Local terminology, multi-currency, bilingual AI.
One-click AI-personalized responses for showings, offers, inspections, closings. 10 minutes becomes 2 clicks.
Know exactly when your emails are opened and which links are clicked. No more 'I didn't receive it' — you have the data.
AI scores every inquiry hot, warm, or cold. Detects budget, timeframe, and buying signals so you focus on the real prospects.
AI drafts in the client's language. Verify with a side-by-side translation, edit in your language, and it converts back automatically. No more Google Translate.
Works with any email address — personal or company — hosted on Gmail, Google Workspace, Outlook, or Microsoft 365. KeyInbox starts reading and categorizing immediately.
Tell us where you work and how you write. The AI adapts to your country's terminology and your personal style.
Every new email gets categorized, linked to deals, and gets an AI-drafted reply ready for your review.
“I used to spend 2 hours every morning on email. Now KeyInbox drafts my replies and I'm out showing properties by 9am.”
Sarah K.
Luxury Agent, Austin TX
“The client portal is a game-changer. My buyers love seeing their deal progress in real-time. I get way fewer 'any news?' calls.”
Carlos R.
Broker, Guatemala City
“Having WhatsApp and email in one place with AI drafts for both? That's exactly what agents in Spain need.”
Ana M.
Independent Agent, Madrid
Start small, upgrade anytime. No contracts, cancel anytime.
For producing agents ready to reclaim their inbox
Replaces hours of daily inbox work
For agents who want a true AI co-pilot
Less than 1% of a single commission
For brokerages and agent teams
Minimum 3 agents · Volume discounts available
All plans include a 14-day free trial of Professional. No credit card required. Cancel anytime.
One saved deal pays for 5+ years of KeyInbox. The ROI isn't close.
Yes. KeyInbox works with any email address — personal or company — as long as it's hosted on Gmail, Google Workspace, Outlook, or Microsoft 365. So whether you use paul@gmail.com or paul@remaxguatemala.com, it works the same way.
Yes. During onboarding you paste 1–5 sample emails you've sent. The AI analyzes your tone, sentence length, greetings, and sign-offs, then matches that style in every draft. Most agents say they only need to tweak a word or two before hitting send.
Absolutely. We use read-only access by default — KeyInbox never sends an email without your explicit approval. All data is encrypted in transit and at rest, and we never share your data with third parties. You can revoke access anytime from your Google or Microsoft account settings.
We have pre-configured setups for the US, UK, Spain, Guatemala, and the Cayman Islands, plus a custom international option that supports 30+ additional countries. You pick your country, currency, and can customize all the real estate terminology to match your local market.
No. The client portal is a simple shareable link — no login, no app download, no account creation. You send the link and your buyers or sellers can see their deal progress immediately on any device.
Yes. All plans are month-to-month with no contracts. You can upgrade, downgrade, or cancel anytime from your settings. If you cancel, you keep access until the end of your billing period.
Yes. The Pro plan and above includes WhatsApp integration, bringing your WhatsApp conversations into the same inbox as your emails. The AI can draft WhatsApp replies too — short, chat-appropriate messages that match the conversation style.
Traditional CRMs make you do the work — manually logging contacts, tagging deals, writing emails. KeyInbox does it for you. AI categorizes your inbox, drafts replies in your voice, tracks deals automatically from email activity, and alerts you before you drop the ball. It's an AI assistant, not a database you have to maintain.
Join agents worldwide who use KeyInbox to close more deals with less email stress.
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